ACE utilizes the latest document control technology from Oracle Corporation to secure our customers get the best available solution. 

A Document Control System (DCS) will enable your project to capture electronically the details of the documents utilized during the project duration and will make them available in an exceptionally fast and easy manner.

The DCS identifies each document with the party expected to take action (ball in court) and the date this action is due as aligned with the project plan. Documents will be kept in a database is such a manner that all historical information will be available for analysis at your finger tips request.

ACE also utilizes the latest development in the field of project management including the planning and scheduling excellence guidelines (PASEG).

Documents can be formatted in accordance with project requirements. The DCS has the capability of planning the submittals which are essential for engineering and construction projects management.

ACE document control system will enable proper planning and control of:

• Drawings and specifications;
• Materials Procurement;
• Equipment Purchases;
• Method Statements;
• Subcontracts;
• Change Orders;
• Delivery Acceptances;
• Shop drawings; and
• Approvals.

........and many other project requirements.

All documents are saved and linked to project plans and issues which can include the names of all project stakeholders related to them.

The DCS will register when actual submittals and approval are taking place so a clear history of events will be kept including the number of revision cycles they took until the final approval.

ACE document control system services include:

• Safe recording of all project bid documents and their revisions;
• Creation of forms and reports related to meeting minutes, RFIs, letters, work permits, field orders, request for inspection, inspection reports, safety issues and reports, transmittals and many others;
• Creation of letter templates for important project communication aligned with contract clauses;
• Document and Scan all project communications and creation of file folders;
• Creation of a detailed submittal log covering all the required ones including materials, shop drawings, no objection certificates, permits and others;
• Integration of the submittal log with the project baseline schedule updates as needed;
• Creation of a detailed procurement log covering all deliverable;
• Integration of the procurement log with the project baseline updated as needed;
• Maintenance of daily reports with details on work accomplished, progress, resource usage, plants on site, material deliveries, project visitors and the like;
• Maintenance of projects daily log of all progress including photographs;
• Maintenance of a project daily register of all deliveries against contracts and purchase orders;
• Maintenance of an updated register of all project issues and supportive documents; Issuance of remainder letter for those dealying actions exceeding a pre-set action threshold; and
• Development of a project document administration plan to document different roles, responsibilities, reports, forms and other deliverables.

Outsource your Document Control System with ACE to ascertain you can justify payments for all your resources input for the projects.

Project Document Administration Plan

ACE will develop a project document administration plan that will become the basis for administering the different paperwork to be handled during the project life. It will cover the objective of the project document administration plan, roles and responsibilities, a responsibility assignment matrix and the different processes required for project communication including shop drawings and materials submittal review and approval. The plan will detail the different forms and reports that will be produced during the project execution including when they will be issued and who will received.

ACE Tools

Project Management involves groups of professionals representing a great variety of disciplines from project managers, contract managers and division managers to subcontractors, architects, engineers, vendors and owners all trying to collaborate and cooperate in a multitude of issues and changes while juggling multiple documents and contracts, they all need the tools to interface and make their inputs count on the benefit of the project.

ACE provides an amazing amount of control tools as required for developing a cost worksheet, the project budget, a contract register, a change orders register, bonds and insurances, progress payments and many more. The most important tool is the implementation of the market leading software Primavera Contractor (formally expedition) from Oracle.

ACE system keeps construction projects on schedule and on budget through complete control. It manages documents, supervises job costs and is a field operation control solution.